Arizona Department of Homeland Security Budget Manager

This position is directly charged with the management of the internal operating budget of the department. The Budget Manager manages the agency operating budget; produces monthly budget reports for Director; formulates new internal operating budgets when new grants are awarded; prepares and follows up on transfer requests through accounting department; determines allowable and unallowable expenses for agency budget; produces budget detail worksheets and budget narratives for new grants; makes recommendations related to the interpretation and policy of matching fund requirements; produces budget fact sheets and summaries for legislature and Governor's office; assists in day to day management of Citizen Corps Program budget; enters accounting information into the Grant Information Management System for agency purchase orders; assists in responses to federal and state audits; acts as point of contact for all Office of Strategic Planning and Budgeting (OSPB) and Joint Legislative Budget Committee (JLBC) communications; manages projects including the preparation of the annual Homeland Security Allocation & Expenditure Report, budget request, AZIPS, Consolidated Efficiency Review Tracking System (CERTS), and annual FTE report to JLBC; performs fiscal and statistical analysis at the request of Director, Deputy Director, Assistant Director of Finance and Administration or Assistant Director of Planning & Preparedness; attends or delegates attendance for CERTS and other budget related meetings; reviews and provides comments on JLBC and OSPB publications regarding homeland security; handles financial requests for the Governor's office; assists staff with financial and accounting related questions and concerns; manages record keeping and transmittal throughout funding cycles; performs functions related to fiscal processes; performs special duty assignments; develops, edits, and reviews policies, strategies, and other official documents on both the national and state level; assists and carries out functions related to financial tracking and record keeping in respect to the Homeland Security Grant Programs; performs human resources related administrative tasks as assigned; attends and testifies at budget related legislative meeting and proceedings; produces employee master profiles; completes personnel action authorization forms; produces offer of employment letters; assists in updating position description questionnaires; analyzes payroll and proposed salary increases; responsible for the production of performance pay quarterly and annual reports; assist in processing reimbursement requests; assists in processing financial status reports.

To perform satisfactorily, an individual should have knowledge of business administration, finance, accounting, public administration or emergency management; knowledge of Federal, State and local homeland security issues; knowledge of legislative procedures, protocols, and processes; knowledge of Microsoft operating systems and software; knowledge of Federal grant guidelines, processes, and procedures; knowledge of confidentiality requirements with sensitive data; basic familiarity with public safety and first responder operations; experience with MS office, including excel, word and access; knowledge of principles and practices of administration, organization, fiscal management, budgetary control and supervision; knowledge of basic financial methods and accounting principles; and knowledge of interrelationships among local, state, tribal, federal and private agencies involved in homeland security.

To meet the demands of this position, an individual should possess; organizational and record retention skills; computer operating skills; project management and project coordination skills; strong presentation skills; administrative skills; leadership and management skills; decision making skills; interpersonal skills; and oral and written communication skills.

To perform the functions of this position, an individual should have the ability to communicate orally and in writing; ability to conceptualize and develop strategic policies, procedures, and guides in areas of Homeland Security; ability to handle sensitive data properly; ability to work within a team oriented atmosphere; ability to be self-driven, and self motivated; leadership and persuasive abilities; ability to perform in an efficient manner; ability to present research materials; ability to conceptualize and formulate calculated decisions; ability to perform basic accounting; ability to possess and maintain a valid Arizona Driver's License; ability to maintain a clean driving record; ability to pass a background check performed by Arizona Department of Public Safety; ability to adapt to dynamic work environment; ability to travel; ability to operate a motor vehicle; and the ability to direct a comprehensive grant management program.

The ideal candidate will possess a college degree in business administration, finance, accounting, public administration or emergency management; budget and grant administration experience; grant program management background; experience working with local, state or federal emergency management or public safety agencies; ability to do complex analytical and managerial work; supervisory ability; and the ability to write and speak effectively.

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The mission of the Arizona Department of Homeland Security is to protect Arizona's citizens and residents through providing strategic direction for enhancing regional capability and capacity to:
• Prevent terrorist attacks within Arizona
• Reduce Arizona's vulnerability to all critical hazards
• Minimize the damage and recover from all critical hazards that affect the safety, well-being and economic security of the citizens and residents of Arizona.

Securing the homeland involves elements including intelligence gathering, analysis and dissemination to detect and deter a terrorist event as well as strategic planning and preparedness to build capacity to respond to and recover from a large-scale terrorist event or natural disaster.


Tim Grubbs
Arizona Department of Homeland Security
1700 W. Washington, Suite 210
Phoenix, AZ 85007
Office: (602) 542-7062