Property Management Assistant--Immediate Candidate Needed

The Phoenix Business Journal's 3rd-ranked Homeowner's Association Property Management company seeks property management assistant, part time, to assist in the day-to-day operation of residential association management in Scottsdale, AZ. Individual will have firm understanding of computers, understand Microsoft Word, Microsoft Publisher, Microsoft Excel (possibly being tested on each), light knowledge of financial accounting and office protocol, and the ability to communicate effectively with board members. Candidate must also be willing to transition into a full time role after training, and must also be available 1-2 nights a week to attend board meetings.

Candidate must possess a strong daily business appearance, including a professional attitude and the ability to work well with others under stress. Work-day hours are flexible according to schedule, for the right candidate. Must have reliable transportation.

Hours: 20-30 per week
Range: $12-$15 per hour, depending on experience
Education: Some college level education a plus or commensurate experience
The following is a complete job description:
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FINANCIAL MANAGEMENT

• Receive, review and pay all approved association bills.
• Maintain reserve funds as directed by the Board.
• Provide information related to annual federal and state tax returns to the Board or its appointed accountant.
• Based on the Association’s collection policy, candidate will institute action on behalf of the Association for the collection of delinquent assessments or fees owed to the Association.
• Prepare a draft annual operating budget for Board of Directors approval.

ADMINISTRATION

• Establish an open line of communication with all homeowners, residents, and Board members to resolve issues, questions, or concerns related to Association business. Any concerns will be handled in a quick, efficient and business-like manner.
• Establish and maintain a current data base on all homeowners.
• Prepare title company disclosure statements, and all other legally required documents associated with the transfer of property ownership.
• Ensure Association compliance with all current state legislative laws with regards to community associations.
• Prepare, copy and mail all correspondence, notices and other required Association documents.
• Assist in coordinating and attend general membership meetings including the annual meeting.
• Prepare and mail notices, ballots and agendas as required by the Association.
• Visit the Association on a weekly basis (or as needed) to ensure CC&R compliance.
• Enforce violations of the Association’s Declaration and initiate legal action when necessary to obtain compliance and resolve any such violations.
• Bid, prepare, coordinate and negotiate contracts on behalf of the Association.
• Act as liaison for the Association and all vendors. Ensure that all requested work is scheduled and completed in a timely and efficient manner as expected.
• Assist the Association in obtaining insurance coverage, as well as the processing of insurance claims.

All Candidates must submit their resume via email, including a brief cover letter, and must provide 2 letters of professional recommendation. All must be in PDF format as one document, less than 3 megabits in size. Resumes must be sent to careers@integrityfirstpm.com before March 15th, 2010.